Only one person can be registered per submission.
I. PERSONAL DATA
II. REGISTRATION FEES
"The participation fee includes the VAT applicable in accordance with the relevant legislation, participation in the lectures of the two-day conference, a name badge, a conference package, the programme booklet, admission to the exhibition and coffee breaks. The value of the catering services included in the participation fee will be indicated on the invoice as mediated catering services.
The catering component of the participation fee amounts to 40 000 HUF (gross) and will be indicated on the advance invoice under the designation “ADVANCE” with a VAT rate of 27%. The applicable VAT rates will be specified and itemized on the final invoice issued after the event, applying VAT rates of 5% and 27%, respectively."
III. MEALS
Prices include VAT. Meal registration on site is not accepted. All meals will be listed on the invoice as intermediary catering services. To ensure an accurate headcount, please indicate your participation in advance in all cases.
IV. ACCOMMODATION
V. BILLING INFORMATION
Private individual details
Employer / company / institution / sponsor details
VI. TOTAL
GENERAL TERMS AND CONDITIONS
Upon confirmation of the registration, a contract is established between the Customer and the Service Provider. The Service Provider undertakes to fulfill the confirmed services, and the Customer undertakes to settle the payment for the services in the manner and by the deadline indicated on the confirmation and the pro forma invoice.
In the case of credit card payment, an ADVANCE payment invoice (electronic invoice) will be sent from the email address regio10@kulcstavszamla.hu within 5 working days following the payment. The invoice will be issued using the billing information provided during registration and sent to the designated contact person's email address.
In the case of bank transfer, the pro forma invoice required for payment will be sent in electronic format from regio10@kulcstavszamla.hu after the registration is processed, but within 10 working days of application. It will be addressed to the payer named in the billing information. The pro forma invoice will include the bank details required for the transfer and a reference number to be included in the remarks section.
Following the bank transfer, based on the bank statement and referencing the pro forma invoice number, an ADVANCE payment invoice will be issued (with 5% and 27% VAT rates as applicable) under the description "ADVANCE." This will be sent to the payer’s email address.
Pursuant to Section 17 of Act LXXIV of 1992 on Value Added Tax:
1. If an amount (hereinafter: advance payment) is paid prior to the delivery of goods or services, the date of receipt (crediting) of the amount shall be considered the date of performance.
2. The amount received (credited) under paragraph (1) shall be deemed to include the tax amount.
Based on the above, the advance payment invoice can only be issued after the funds are received, as the date of performance becomes known at that time.
The final invoice will be issued after the event, incorporating the advance payment invoice. The performance date of the final invoice will be the last day of the event.
For international transfers, all foreign bank charges are to be borne by the sender. If bank charges are deducted from the transferred amount, the difference will be indicated as a payable amount on the final invoice.
Specific billing requests or individual needs must be indicated in writing during registration in the "Billing notes" section, or no later than prior to payment/transfer via email at info@regio10.hu. We cannot accept billing requests via telephone or other verbal means; only written requests via email will be processed.
Re-issuing invoices: Cancellation (voiding) of an issued invoice and issuing a new one due to a formal request by the Customer is only possible upon payment of a 5,000 HUF + VAT administration fee. Invoices issued incorrectly due to an administrative error by "RÉGIÓ-10" Kft. will be corrected and re-issued free of charge. The payment deadline for new invoices is 8 days from the date of issue.
CANCELLATION AND MODIFICATION POLICY
Cancellations must always be submitted in writing to "RÉGIÓ-10" Kft. at info@regio10.hu. We cannot accept cancellations via telephone or other verbal means. Non-payment of the pro forma invoice does not constitute a cancellation; therefore, please ensure your intent to cancel is sent in writing. In the case of cancellation by mail, the date of posting will be accepted as the cancellation date.
Refunds of paid fees are possible in the following cases:
Registration: Free modification and cancellation of registration and the services included in the participation fee is possible until 30 June 2026. After this deadline, the full cost of the services included in the participation fee is payable.
Social programs: Free modification and cancellation of the ordered services (lunches, dinner) is possible until 30 June 2026. After this deadline, the full cost of the services is payable.
Transfer of registration: In case of cancellations after the deadline, registration may be transferred. Name changes must also be submitted in writing to the organizing office by completing a new registration form.
Refunds for cancellations made before the penalty-free deadline, as well as refunds for mistaken or duplicate transfers, will be processed within 30 days after the conclusion of the event. Refunds can only be made to the bank account of the original person or company who made the payment.
NO SHOW (Absence without cancellation):
The organizers make every effort to ensure the successful organization of the congress. Please note that after the specified deadlines, the organizers can no longer modify orders for services, printed materials, accommodations, and catering required for the event. Therefore, the organizers cannot waive payment by the client for ordered but unused meals or participation fees not cancelled. After the event, the invoice will be issued based on the billing details provided during registration and sent to the specified contact email address.